Proof of payment for all reimbursement claims

Members of the personnel are kindly requested to note that only documents proving that a payment has been made are accepted as proof of payment for any claims for reimbursement, including specifically the reimbursement of education fees. In particular, the following will be accepted as proof of payment:

• bank or post office bank statements indicating the name of the institution to which the payment was made;
  
• photocopies of cheques made out to the institution to which the payments were made together with bank statements showing the numbers of the relevant cheques;
  
• proof of payment in the form of discharged payment slips;
  
• invoices with acknowledgement of settlement, receipts, bank statements detailing operations crediting another account or similar documents.
  

As a result, the following documents in particular will no longer be accepted as proof of payment:

• photocopies of cheques that are not submitted together with bank or post office bank statements showing the numbers of the relevant cheques;
  
• details of transfer orders that have been registered but not yet executed;
  
• declarations on one's honour, e.g. signed declarations on invoices that payment was made on such and such a date.
  

The form for claims for reimbursement of education fees has been modified accordingly.

Human Resources Department
Tel. 79257/72862

by HR Department