New Snail Mail Scanning Service
Modernisation does not stop at the CERN postal service (GS/PS). “With more and more digitisation and the prevalence of e-mail throughout the site, we were hoping to provide more timely delivery of letters and make further saving in resources”, said Tueri Datta, head of GS/PS.
Instead of the standard delivery to your P.O. box, the CERN postal service will digitally scan all letters and books up to 100 pages on reception. These scans will subsequently be sent via e-mail to the corresponding recipient as PDF (Portable Data Format - you will need to install “Acrobat Reader” on your PC). Express mail will be handled with priority. Users without a valid CERN mailbox can register at mail.scan.service@cern.ch in order to have their letters read to them via the phone line (we are currently investigating whether we can use the voices of the last five DGs).
This service will start on 1st April 2012 on the Meyrin site and will gradually replace the normal internal mail distribution. The Prévessin site will follow in 2013. The delivery of CERN stores items and of received goods as well as the collection of items of less than 1000 kg and smaller than 370x200x200cm for dispatching will continue as usual.
For details, please check our web site at http://cern.ch/mail-scan-service. Please contact mail.scan.service@cern.ch for questions and suggestions.
P.S. If you are worried about privacy or confidentiality aspects, please check the new CERN Data Protection Policy (in draft; see https://cern.ch/security/rules/en/dpp.shtml).
